The next step in the evolution of our technology modernization is replacing the UW’s aging financial systems. The UW Finance Transformation Program (UWFT) will fundamentally change the processes and tools that the University of Washington employs to track, spend, collect, manage, and report University finances. The UW has long recognized that its aging 43-year-old COBOL based mainframe Financial Accounting System (FAS) is in need of replacement, and the associated business processes are in need of significant transformation. Since the development of these legacy systems, the UW’s annual revenue and complexity have grown tenfold, including a more diverse legal structure, higher percentage of the enterprise dedicated to research and the clinical enterprise, and the expansion from one to three campuses (UW Bothell and Tacoma).

CURRENT STATUS

Over the summer, the Finance Transformation leadership team selected Deloitte Consulting to help us develop the project plan, including pre-implementation, implementation, and post-go-live activities.

With Deloitte’s assistance, the program is evaluating two deployment scenarios:

  1. A phased implementation with UW (all non-clinical activities) “going live” first, followed by UW Medicine (clinical enterprise).
  2. The entire UW enterprise implementing an integrated solution on the same schedule.

Outcomes of the Deloitte effort will include a roadmap and business case, a total cost of ownership for each scenario, and a staffing plan for readiness and implementation activities. This critical work will be completed by early November. We plan on sharing these deliverables with the Board of Regents later this fall and seeking approval to begin the contracting (RFP process).

 

CONTACT

Ann Anderson
Associate Vice President - Enterprise Services